How to Edit a PDF on Mac – A Complete Guide

Article By: Hess Brown - August 8, 2022
How to edit a PDF on Mac – 1

PDF is the most preferred file format because of its reliability. This means your PDF file with its paragraphs, pictures, tables, etc., would display the same way on whichever device you are viewing.

 

In terms of compatibility, file size, editability, quality, and portability, it achieves the perfect balance. On the one hand, no one can just make any changes to your PDF file. And at the same time, it is so flexible that you can share or print it without distorting any information inside it. So, in this article, we will share comprehensive details on how to edit a PDF on Mac.

 

You have a number of alternatives when it comes to editing a PDF file on a Mac. It ranges from adding Text, filling forms, converting different file formats into PDF, combining multiple files into one PDF, and many more. Here we will explore how to edit a PDF on Mac using a third-party PDF tool and the native Preview app.

 

Let’s find out how to edit a PDF on Mac with the pdfFiller application

 

We have already established earlier you cannot just make changes to your PDF file. PDF files are not editable like Word files by default. It isn’t easy to edit a PDF, but it is also not impossible. You’d need additional tools if you want to make any changes to them. In this case, you’d need a PDF editor for Mac, and the pdfFiller is one of the best among them.

 

Here we will find out how to edit a PDF on Mac using the pdfFiller. This would include adding texts and fillable fields, converting images to PDF, merging multiple documents into one PDF, etc.

Are you looking for the best way how to edit a PDF on Mac? There aren’t many options as good as the online pdfFiller for your Mac.

Here’s how to add an image to PDF on Mac with pdfFiller

 

Sometimes you might need to insert a photo in your PDF. For instance, you have a digital PDF form where you have to add your picture. So, with the online pdfFiller or its app version, you can add a photo to a PDF on your Mac.

 

Step-by-step guide on adding a photo to a PDF on Mac with online pdfFiller:

Step-by-step guide on adding a photo to a PDF on Mac with online pdfFiller
  • Log into your online pdfFiller
  • Next, launch the PDF file where you’d want to insert a picture. You can import your PDF files from your Mac or from cloud storage services such as Drive, Dropbox, etc.
Step-by-step guide on adding a photo to a PDF on Mac with online pdfFiller
  • Then click on the Image option from the main toolbar to open the Image Wizard.
  • After that, you can either upload pictures from your Mac or capture one with your webcam.
  • You can also flip, rotate, or crop your picture before adding it to your PDF.
  • Once you have selected your photo, move your mouse pointer to place the image in your desired location in the PDF.
  • Then, to save your changes, click the Done And then click on the Save As, Share, Email, or Print option.

Video tutorial on how to add pictures to a PDF on Mac

 

 

Here’s how to split a PDF on Mac with pdfFiller

 

If you have a large PDF file with multiple pages, you can split them into several documents. You can split a larger PDF file into smaller ones and save them separately. This function helps you reduce the size of your PDF file.

 

Let’s say you have to mail a single page from a PDF file to someone. And in this case, transferring the entire PDF file doesn’t make any sense. So, you should split the PDF file and send that specific page. The sections that follow will demonstrate how to edit a PDF on Mac by splitting them.

 

Step-by-step guide on how to split PDFs on Mac using pdfFiller:

Step-by-step guide on how to split PDFs on Mac using pdfFiller
  • Sign in to your online pdfFiller account and select your PDF file from the dashboard. (Don’t open the file!)
  • Next, scroll down under the Manage Documents section in the right-side panel and choose Split from the list of actions.
Step-by-step guide on how to split PDFs on Mac using pdfFiller
  • After that, you need to split your larger PDF into smaller documents. You can select the page(s) and create newer documents.
  • Once satisfied with the number of documents you have made for your PDF file, hit the Split
  • Afterward, select the location to save your split PDF documents. It can be your Mac or cloud storage services. Then click on Download Now.

Here’s how to add a comment to a PDF on Mac with pdfFiller

 

There are a number of additional things that you perform with the pdfFiller’s PDF editing feature. Some of the amazing things that you could perform are adding comments to PDF, adding sticky notes, highlighting sentences, strikethrough words, etc.

 

So, suppose you reviewed a report or a proposal and identified several points that require correction or modification. In that case, you can indicate them by adding comments, sticky notes, or highlighting them. Furthermore, you can add Text to PDF by using the text box feature. Here we will provide a detailed guide to insert comments, Text, sticky notes, blackout text, and highlight Text in PDF with pdfFiller.

 

Step-by-step guide on how to add comments to a PDF on Mac with pdfFiller:

Step-by-step guide on how to add comments to a PDF on Mac with pdfFiller
  • Sign in to your online pdfFiller
  • Then open the PDF filer where you’d want to add comments or sticky notes. You can import your PDF files from your Mac or from cloud storage services such as Drive, Dropbox, etc.
  • After that, click on the Add Comment button to add comments to your PDF file. If you don’t see this button, enable the toggle for Comments in the main toolbar first.
  • To add sticky notes, click on the Sticky Then pin the sticky note to your desired location in the PDF and then type your note.
  • To add Text, hit the Text Box tool, place the box in your preferred area, and type what you want.
  • To highlight texts in your PDF, click on the Highlight If you don’t see it in the main toolbar, hit the Tools option, where you’ll find additional tools. After that, apply the highlight to your preferred area.
  • To strikethrough texts in your PDF, click on the Blackout You can apply a black line or a black rectangle to strike out sentences or redact them entirely.
  • Finally, when you have made the necessary changes to your PDF file, hit the Done

Here’s how to edit text in PDF on Mac with pdfFiller

 

Texts in your PDF aren’t easy to edit as you would in a DOC file. So, no one just edits your Text from your PDF document. This is why they are the preferred format when submitting finished reports or documents. However, this advantage can also be a problem if changes in the Text are necessary. Fortunately, with pdfFiller, you can rewrite existing Text without messing up your PDF’s structure.

 

Step-by-step process on how to edit the Text in PDF on Mac:

Step-by-step guide on how to edit the Text in PDF on Mac
  • Sign in to your online pdfFiller
  • Next, open the PDF file whose Text you’d want to edit. You can import your PDF files from your Mac or from cloud storage services such as Drive, Dropbox, etc.
  • Now that your PDF file is open ensure that the toggle for Replace Text in the main toolbar is turned on.
  • After that, hover your mouse pointer over a block of Text that you’d want to rewrite or edit. You’ll notice the Edit (Pen) icon in the top-right. Click on it to make the block of Text editable.
  • Additionally, you can move the existing text block to another location, increase or reduce the size of the Text, and delete the text block altogether.
  • Once you have made your changes to the Text, click on OK in the mini editing toolbar.
  • Finally, hit Done to save your PDF with your newly edited Text.

Here’s how to add or delete pages in a PDF on Mac with pdfFiller

 

Another way how to edit a PDF on Mac is by adding new pages or deleting existing ones. You can either add a new blank page or upload a new document from your Mac. Here we will show how both adding or deleting pages from PDF is done on your Mac with pdfFiller.

 

Step-by-step guide on adding or deleting pages on Mac using pdfFiller:

Steps on adding or deleting pages on Mac using pdfFiller
  • Sign in to your online pdfFiller
  • Next, open a PDF file to add new pages or delete existing ones. You can import your PDF files from your Mac or from cloud storage services such as Drive, Dropbox, etc.
  • After that, click on the Page with the gear icon above the page panel.
  • To delete one or more pages from your PDF, select those pages and then click on Delete > Apply.
  • To add a new blank page to your PDF, select the page after which you’d want the new page. After that, click on Add page > Apply.
  • To duplicate an existing page, choose the page you’d want to replicate and click on duplicate > Apply.

Here’s how to convert PDF to Word on Mac

 

Now we will discuss the conversion functions of pdfFiller. It has an advanced conversion tool that lets you change your file format to and from PDF. You have a PDF document and want it in an editable WORD document. You could easily convert it. And not just the Word format, pdfFiller also supports other formats such as pictures, Excel, and PowerPoint. Furthermore, you can also convert Word to PDF on Mac with pdfFiller.

 

So, to change your PDF into Word format on Mac, you’d need to first sign in to your pdfFiller account. After that, you can convert your PDF document into Word format or upload it from Mac and turn it into Word format.

 

Steps on how to change the PDF to Word on Mac with pdfFiller:

Steps on how to change the PDF to Word on Mac with pdfFiller
  • Sign in to your online pdfFiller
  • Next, select your PDF file from the Documents section and choose Save As. After that, select Word as your preferred format and hit Save.

If you don’t already have the PDF file in pdfFiller, then upload it from your Mac or import it from cloud storage services.

 

Here’s how to convert a photo to PDF on Mac

 

Now let’s talk about how to convert a picture to PDF on Mac with pdfFiller. A great challenge for sharing images with others is the picture quality degradation. More often, when sharing, the resolution of the pictures doesn’t remain the same as the original. So, the solution would be to convert the image into a PDF format. This will ensure that your picture will hold its original resolution.

 

Step-by-step guide on how to convert an image into a PDF on Mac with pdfFiller:

Steps on how to convert an image into a PDF on Mac with pdfFiller
  • Sign in to your online pdfFiller
  • Next, you need to upload your photo(s) from your Mac or cloud storage. So, to do that, you’d need to click on the (+) Add New
Steps on how to convert an image into a PDF on Mac with pdfFiller
  • After you have imported your picture(s) in pdfFiller, then click on Save As to create a PDF version of them.

Here’s how to combine PDFs on Mac with pdfFiller

 

Another amazing function of pdfFiller is its ability to combine multiple pages into one PDF file. When you want to combine many scanned documents (whether they are in PDF or picture formats) into a single file, this feature is useful. Similarly, you can merge photos, Word documents, and PDFs.

 

Step-by-step guide on how to merge PDFs on Mac with pdfFiller:

Step-by-step guide on how to merge PDFs on Mac with pdfFiller
  • Sign in to your online pdfFiller
  • Next, select a file (Word, PDF, or picture) you want as the first page of your final PDF file.
  • After selecting your file, select Merge from the right-side panel’s Manage Documents
Step-by-step guide on how to merge PDFs on Mac with pdfFiller
  • Next, you’d need to add more pages to your selected file. For this, click on the (+) Add another document
  • After that, you can upload files from your Mac or import them from your cloud storage.
  • Once you have added your files, click on the Merge Now button to start combining your files.

Use the online pdfFiller application to edit your PDF on Mac. You can sign and fill out forms, add text, images, or comments to PDF, convert to and from PDF, and many more.

Here’s how to fill out a PDF form on Mac with pdfFiller

 

Do you want your PDF form to have fillable fields or to fill out your static PDF form? Luckily, you can do all of that with pdfFiller. Moreover, pdfFiller has an extensive library of form templates. So, you can now create your own PDF form or fill both static and fillable forms from your Mac.

 

If you have a static PDF form, meaning there are no fillable fields, then you can fill it by using a text box. So, when you open your PDF form on pdfFiller, select Text from the main toolbar. Next, use this feature to fill your static PDF form.

 

Moreover, if you have a PDF form with fillable fields, you can just enter the information. So, such forms are very convenient. However, with pdfFiller, you can also add fillable fields to your PDF. Simply open your PDF file from your pdfFiller account to get started. Next, click on the Edit Fillable Fields button. After that, you can add different types of fields such as Text, number, date, dropdown, etc.

 

Here’s how to digitally sign a PDF with pdfFiller

 

If you have an online form that requires your signature, then with pdfFiller, you can add your e-signature. The days of printing copies to fill out and sign before scanning and emailing them back are long gone. With the pdfFiller, you can easily sign a PDF on Mac. Here we will learn how to edit a PDF on Mac by signing your PDF documents or forms.

 

Step-by-step guide on how to add a signature to PDF on Mac:

Step-by-step guide on how to add a signature to PDF on Mac
  • Sign in to your online pdfFiller
  • Next, open the PDF form or document you want to sign.
  • Then click on Sign from the top main toolbar.
  • After that, you’d need to upload your signature, draw it on your Mac, or automatically generate a random sign from your name. Then click on Save and sign.
Step-by-step guide on how to add a signature to PDF on Mac
  • Next, you’d need to place that signature to the desired location with your mouse pointer.

Here’s how to password protect a PDF on Mac with pdfFiller

 

Another cool function that you can do with pdfFiller is encrypting your PDF on Mac. This feature locks your PDF with password protection and offers an extra layer of protection. So, you need to log in to your pdfFiller account and then use a password to unlock your documents.

 

Step-by-step instructions on how to password protect a PDF on Mac using pdfFiller:

  • Sign in to your online pdfFiller
  • Next, head over to the Documents dashboard from the left side panel.
  • Then select the document that you’d want to lock with a password.
  • After that, click on the Encrypted folder in the Documents
  • Next, enter your mobile number to receive an activation code.
  • Then enter the code and then create and confirm a password for your Encrypted folder.
  • After that, move documents to your Encrypted folder.

 

Let’s find out how to edit a PDF on Mac with the Preview app

 

If you don’t want to use pdfFiller and your PDF editing requirement is very simple, you could try using the Preview app instead. This is a native application for your Mac, and it often comes preinstalled. Preview is the default image and PDF viewer application that also has additional functions. Some of these functions are editing your PDF documents on Mac.

 

Whether you want to sign or fill up a PDF form, convert or merge PDFs, highlight, underline, or strike out text in PDF, you can do that and more with the Preview app. Here we will cover everything there is about how to edit a PDF on Mac using the Preview app.

 

Here’s how to fill out a PDF on Mac with the Preview app

 

With the Preview app, you can easily fill out your PDF forms. When it comes to PDF forms with fields, you can fill them by typing texts in the field. However, in the case of static PDF forms, you can use the text box to fill them up. Here’s how:

Step-by-step guide on how to merge two or more PDF files on Mac with Preview
  • First, open your PDF form with the Preview
  • Next, click on the Markup icon located in the top toolbar.
  • Choose the Text tool from the toolbar after that. It looks like a rectangle with a T inside of it.
  • On the page, a text box will show up. Then drag the box over to the area where you’d want to write.
  • After that, enter your text by clicking on the text box.
  • To change the font and text color, click on the Aa tool in the top toolbar.

Here’s how to sign a pdf on Mac with Preview

 

With the Preview app, you can sign your PDF documents or forms. For this, you’d need to create and save your electronic signature on the Preview app first. So, to upload your e-signature, you could use the Trackpad or import it from other devices such as your iPhone.

 

Step-by-step instructions on how to sign a PDF on Mac with the Preview app:

  • First, open your PDF form with the Preview
  • Next, click on the Markup icon located in the top toolbar.
  • Then select the Sign icon from the toolbar.
  • After that, follow the instructions to add your e-signature. With Preview, you can create a signature using your Trackpad, built-in camera, and other devices such as iPhone.
  • Then click on Done to save your signature.
  • Afterward, click on the Sign icon in the toolbar again and select your signature from the list (if there are more than one).
  • Next, drag the e-sign to the desired location on your PDF.
  • You can control the size of your signature by dragging the handle of the signature box.

Here’s how to combine PDFs in Preview on Mac

 

The Preview app can merge multiple pages into one PDF file. And the pages don’t have to be just PDFs; they can also be images. Moreover, you can also add part of one PDF to another PDF. Overall, the process of merging PDFs on Mac is very simple. Here we will explore how to edit a PDF on Mac by combining multiple pages into one PDF.

 

 

Step-by-step instructions on how to merge two or more PDF files on Mac with Preview:

Step on how to fill out PDF on Mac with the Preview app
  • Open your PDF with the Preview
  • Next, select View and Thumbnails to display the list of pages in the sidebar.
  • Then select the page from the thumbnail where you’d want to insert your other page(s).
  • After that, click on the Edit menu from the top left of your taskbar.
  • Then select Insert > Page from File from the options.
  • Afterward, choose the document you want to insert and click Open.
  • Finally, to save your document as one PDF, click on the File menu and select Export as PDF.

Step-by-step guide on how to combine part of a PDF with another PDF:

  • Open the PDFs that you want to combine together with Preview.
  • For all your PDFs, click on View > Thumbnails. This will show the page thumbnails for all the PDFs.
  • Next, press and hold the Command key, then choose the page thumbnails that you want to add to another PDF.
  • Then release the Command
  • After that, select that page thumbnail and drag it to the desired location in the PDF.

Here’s how to convert an image to PDF on Mac with Preview:

 

Another thing you’ll be able to do with your Mac’s built-in Preview app is to convert your picture into a PDF file. Furthermore, you can turn your pictures into other image formats. The formats such as JPEG, JPEG 2000, PNG, PSD, TIFF, HEIC, and others are supported by the Preview app. You can turn any pictures from these formats and convert them into PDF files.

 

Step-by-step guide on how to turn a picture into a PDF file on Mac with Preview:

Step-by-step guide on how to turn a picture into a PDF file on Mac with Preview
  • Open a picture with the Preview app.
  • Next, click on File on the top menu.
  • Then select the Export as PDF option from the File menu.
  • After that, you’d have to choose the location where you’d want to save the PDF on your Mac.

Here’s how to highlight PDF on Mac with Preview

 

While reviewing a PDF document, you might need to highlight, underline, or strike out texts. These are the best tools to direct attention to a certain part of the PDF. So, here we will show you how to highlight, underline, or strikethrough texts in your PDF file.

 

Step-by-step guide on how to highlight PDF on Mac with the Preview app:

  • Open your PDF document with Preview.
  • Select the Highlight icon from the dropdown menu.
  • Here you can choose a highlight color, underline, or strikethrough
  • To highlight texts in your PDF, select a highlight color and select the Text where you’d want to apply it.
  • To underline Text, choose underline from the options from earlier and select your Text (s) to apply it. You can do the same to strike out texts in your PDF.

Here’s how to add notes and speech bubbles to your PDF in Preview on Mac

 

The Preview app can also add notes or comments to your PDF file. Here’s how:

  • Open your PDF with the Preview app.
  • To add a note, click on the Markup Then click on the Note icon from the Markup toolbar. After that, you can drag the note to your desired location in the PDF.
  • To add speech bubbles, click on the Tools menu from the top taskbar. Then select Annotate > Speech Bubble from the options. After that, you can drag the bubble to your desired location.

Here’s how to password protect a PDF in Preview on Mac

 

Like pdfFiller, you can also lock your PDF with a password using the Preview app. This process will encrypt your PDF and prevent unauthorized access to your PDF files.

 

Step-by-step instructions on how to password protect a PDF in Preview on Mac:

Step-by-step guide on how to password protect a PDF in Preview on Mac:
  • First, open your PDF in the Preview
  • Next, click on the File menu from the top-left taskbar.
  • Then choose Export as PDF from the list of options. You’ll be creating a separate password-protected PDF copy of the file.
  • After that, type a new name for the PDF file. Then click on the Show Details
Step-by-step guide on how to password protect a PDF in Preview on Mac:
  • Then click on the checkbox for Encrypt.
  • Afterward, assign a password to your PDF file. Enter again to verify your password.
  • Then tap on Save to create a password-protected copy of the PDF file.
  • The changes will take hold when you next open the PDF.

Concluding remarks

 

Here we have covered everything there is on how to edit a PDF on Mac in great detail. If you feel that we have omitted anything, please let us know. Furthermore, we have also covered a similar topic on how to edit a PDF on iPhone.

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